(A) The policies and procedures set forth herein apply to all records received, created or compiled by officials or employees of the City (including members of the City Council) in the daily conduct of City business and to any and all officials or employees of the City receiving, creating or compiling said records. The records are the property of the State of Arizona pursuant to A.R.S. § 41-151.15. It is unlawful to remove them from the files or to destroy them except in accordance with the City records retention and disposition schedules, as defined in SLCC 2.40.230(B).

(B) City departments should implement their records control and disposal programs in accordance with the guidelines set forth in this policy. Each Department Director is responsible for ensuring that his or her department is maintaining an up-to-date copy of this policy and ensuring that the policies and directives set forth are closely followed.

(C) The cooperation of each department is necessary to keep their active filing systems closely related to the City records retention and disposition schedules as applicable to the department. (Ord. 360 § 2, passed 12-28-2016; Res. 1172 § 1(3), passed 12-14-2016. Code 2012 § 37.12.)