(A) The purpose of this policy is to: (1) provide guidance to City staff relating to records disposition and retention responsibilities under the San Luis City Code, Arizona Revised Statutes and other federal, state and local rules, regulations and guidelines; (2) ensure the retention and preservation of records with continuing value for historical or research purposes; and (3) facilitate the prompt and orderly disposition of records no longer possessing sufficient administrative, legal or fiscal value to warrant their further retention.

(B) In addition, the purpose of this policy is to: (1) implement a records management program in order to provide better access to information; (2) reduce the costs of recordkeeping by implementing effective and efficient record keeping practices; and (3) inform pertinent department personnel about their responsibilities as they pertain to records management. (Ord. 360 § 2, passed 12-28-2016; Res. 1172 § 1(2), passed 12-14-2016. Code 2012 § 37.11.)