2.40.270 Forms management.
Forms management is the centralized and systematic control of forms, including design, utilization, revision and stocking of the forms.
(A) To avoid the pitfalls associated with the utilization of poorly designed forms, each department shall work in close association with the Department Records Clerk and City Clerk staff in developing an efficient and cost-effective forms management program.
(B) In developing and maintaining an efficient forms management program, the Department Records Clerk shall:
(1) Analyze the forms currently in use in the department in relation to their costs;
(2) Eliminate the use of forms that have ceased to serve a useful purpose;
(3) Redesign current forms and design new forms in a manner that will help achieve a maximum efficiency and usefulness;
(4) Consolidate forms with substantially the same informational content or similar uses;
(5) Eliminate extra copies of forms that are not routinely used or are needless; and
(6) Identify the most economical and efficient methods for the printing, storage and distribution of forms. (Ord. 360 § 2, passed 12-28-2016; Res. 1172 § 1(8), passed 12-14-2016. Code 2012 § 37.17.)